Refunds & Cancellations/Special Needs

Conference Cancellation by VCS

The Veterinary Cancer Society (VCS) reserves the right to cancel this conference due to low enrollment or other circumstances which would make the conference non-viable. If VCS cancels the conference, registrants will be offered a full refund. VCS will not be responsible for reimbursement of any participant’s expenses related to the cancellation of this conference.

Attendee Cancellations & Substitutions

Cancellation PRIOR TO September 1:

  • An administrative fee of $50 will be charged upon cancellation of in-person meeting registration.  The balance will be refunded to the original payment method (typically credit card).
  • Allow up to 30 days for processing refunds.

Cancellation ON OR AFTER September 1:

  • No refunds will be provided as of September 1 except in extenuating circumstances (e.g., death in the family, medical emergency) and must be supported by written documentation.
  • If a refund is allowed due to extenuating circumstances, allow 30 days for processing refund requests.
  • If a refund is NOT allowed, the person will be registered for the on-demand recordings but no refund will be provided due to difference in registration rate.

Switching to on-demand recordings:

  • For those who cancel their in person registration ON OR AFTER September 1st, registration will be moved to on-demand recordings
  • No refund for difference in price of in-person to on-demand will be provided

On-Demand Recordings (registration opens in November):

  • There will be no refunds for those who register for the On Demand conference.


  • There will be no additional charge for a substitution as long as it is within the same registration category.

Special Needs

In compliance with the Americans with Disabilities Act of 1990, VCS will make every effort to provide reasonable accommodations requested for individuals with disabilities.

If you have a disability that may impact your participation at the 2022 Annual Conference, please include a written statement with your registration regarding your needs at least two weeks in advance or contact

VCS cannot ensure the availability of appropriate accommodations without prior notification.