VTCS Case Reports

2021 Technician Case Report Information

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June 1, 2021 Case report submission open
July 15, 2021 Case report submission closes
July 24, 2021 Presenters selected and notified
August 1, 2021 Acceptance/Rejection from presenters due
Oct. 14, 2021 Conference begins/Cytology & Hematology Lab
Oct. 16, 2021 Technician Workshop ends

YOU MUST BE A VCS MEMBER TO SUBMIT A CASE REPORT.  To join or renew your membership in VCS, click here.  

PRESENTATION METHOD:  Case reports for the Veterinary Technician Cancer Society will be presented orally with accompanying PowerPoint presentation.  All presentations will be pre-recorded the week of September 21st and the recordings will be displayed live during the virtual conference in October.  Presentations will be graded during the recording period and winners will be announced at the closing event on Saturday.  All case report presenters should be in attendance.

CASE REPORT PRESENTATION RESTRICTIONS:  You may submit multiple case reports, however, you will only be allowed to present one and the particular report selected will be determined by the program chair and the committee.

LENGTH AND FORMATTING:  The body of the case report must be no longer than 1000 words and must be submitted in Microsoft Word.  This will be printed, as submitted, in the proceedings.  When preparing your document, at the top, include the title, your name, your email address, your institution and then all authors, affiliations and references. Following this information, the case report should include an introduction with overview or objectives, a brief description of the case history, materials and treatment methods, results and outcomes of the study. Please include any particular impact this case may or will have on your future approach to similar cases or oncology in whole. DO NOT include tables or graphs as these should be included in the supportive PowerPoint (insertion of “Graph/table to be referenced in ppt” will not be included in word count). No editing will be done by conference staff. Each author is fully responsible for the content of the case report.  You must attach your actual Case Report to the email you send to VTCS along with the submission form.

SUBMISSION:  All case reports must be submitted via email to vetcancersociety1@gmail.com by July 15th. Please use “VTCS 2021 Case Report Submission” as the subject of the email.  Be sure to include the CASE SUBMISSION FORM as well.

EDITING YOUR CASE REPORT:  You may edit your abstract any time before July 15th by emailing vetcancersociety1@gmail.com.

GRADING:  Grading will occur during the recording process.  Submissions will be reviewed and assigned by VTCS and/or VCS Executive Committee members. Successful applicants will be notified via email by July 24th of assigned time slot, and recording time, for presentation.

PRESENTATION:  Only three Case Reports will be selected for presentation. Oral presentations are scheduled for 12 minutes with 3 minutes for questions.

PRESENTATION DURING THE CONFERENCE:  Recordings of the case reports will be presented live during the virtual conference in October.

CASE REPORTS PRESENTED ELSEWHERE:  Case reports presented elsewhere may be allowed as long as cases have been updated or data has matured since the last presentation.

CONTACT INFORMATION:  Please email vetcancersociety1@gmail.com if you have any questions or technical issues regarding submission.


  • All submissions will be graded on merit and completeness of data.  All presentations will be judged by a panel selected by the conference program chairs.
  • Presenters who accept awards are encouraged to present their papers at ACVIM and to submit an abstract/report by the published deadline for 2021.
  • Presenters will receive award dependent upon placement by judging. The Case Report winner will receive $300 cash award PLUS complimentary 2022 Annual Conference registration.  There is a cash gift for the runner-ups.

The deadline for submission of all materials is 11:59 PM (CST) July 15, 2021.

Be sure that your name, institution/practie name, email address and phone number are at the top of your case report.  If additional information is required we will contact you.