VTCS Case Reports

2019 Technician Case Report Information

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June 1, 2019 Case report submission open
July 29, 2019 Case report submission closes
August 1, 2019 Presenters selected and notified
August 15, 2019 Acceptance/Rejection from presenters due
Oct. 17, 2019 Conference begins/Cytology & Hematology Lab
Oct. 19, 2019 VTCS Workshop ends

YOU MUST BE A VCS MEMBER TO SUBMIT A CASE REPORT.  To join or renew your membership in VCS, click here.  

PRESENTATION METHOD:  Case reports for the Veterinary Technician Cancer Society will be presented orally with accompanying PowerPoint presentation.

CASE REPORT PRESENTATION RESTRICTIONS:  You may submit multiple case reports, however, you will only be allowed to present one and the particular report selected will be determined by the program chair and the committee.

LENGTH AND FORMATTING:  The body of the case report must be no longer than 1000 words and must be submitted in Microsoft Word.  This will be printed, as submitted, in the proceedings.  When preparing your document, at the top, include the title, your name, your email address, your institution and then all authors, affiliations and references. Following this information, the case report should include an introduction with overview or objectives, a brief description of the case history, materials and treatment methods, results and outcomes of the study. Please include any particular impact this case may or will have on your future approach to similar cases or oncology in whole. DO NOT include tables or graphs as these should be included in the supportive PowerPoint (insertion of “Graph/table to be referenced in ppt” will not be included in word count). No editing will be done by conference staff. Each author is fully responsible for the content of the case report.  You must attach your actual Case Report to the email you send to VTCS along with the submission form.

SUBMISSION:  All case reports must be submitted via email to vetcancersociety@yahoo.com by July 29th. Please use “VTCS 2019 Case Report Submission” as the subject of the email.  Be sure to include the CASE SUBMISSION FORM as well.

EDITING YOUR CASE REPORT:  You may edit your abstract any time before July 29th by emailing vetcancersociety@yahoo.com.

GRADING:  Submissions will be reviewed and assigned by VTCS and/or VCS Executive Committee members. Successful applicants will be notified via email by August 1st of assigned time slot for presentation.  All presentations will be scheduled on Saturday morning, October 19th.  Presenters are required to accept or reject their assignment to a specific time by August 15th. The final schedule will be posted on the VCS conference website by September 15, 2019.

PRESENTATION:  Only three Case Reports will be selected for presentation. Oral presentations are scheduled for 12 minutes with 3 minutes for questions.  Bring your presentation to VCS in PC Windows formatted Flash Drive.

PRESENTATION DURING THE CONFERENCE:  If your case report is accepted for presentation, you must agree to present on Saturday morning during the Technician Workshop.

CASE REPORTS PRESENTED ELSEWHERE:  Case reports presented elsewhere may be allowed as long as cases have been updated or data has matured since the last presentation.

CONTACT INFORMATION:  Please email vetcancersociety@yahoo.com if you have any questions or technical issues regarding submission.


  • All submissions will be graded on merit and completeness of data.  All presentations will be judged by a panel selected by the conference program chairs.
  • Presenters who accept awards are encouraged to present their papers at ACVIM and to submit an abstract/report by the published deadline for 2020.
  • Presenters will receive award dependent upon placement by judging. The Case Report winner will receive $300 cash award PLUS complimentary 2020 VCS membership AND complimentary 2020 Annual Conference registration.  There is a cash gift for the runner-ups.

The deadline for submission of all materials HAS BEEN EXTENDED TO 11:59 PM (CST) July 29, 2019.

Be sure that your name, institution/practie name, email address and phone number are at the top of your case report.  If additional information is required we will contact you.