VTCS Case Reports

2018 Technician Case Report Information



June 1, 2018 Case report submission open
July 15, 2018 Case report submission closes
July 30, 2018 Presenters selected and notified
August 15, 2018 Acceptance/Rejection from presenters due
Oct. 18, 2018 Conference begins/VTCS Lab
Oct. 20, 2018 VTCS Workshop ends

YOU MUST BE A VCS MEMBER TO SUBMIT A CASE REPORT.  To join or renew your membership in VCS, click here.  

PRESENTATION METHOD:  Case reports for the Veterinary Technician Cancer Society will be presented orally with accompanying PowerPoint presentation.

CASE REPORT PRESENTATION RESTRICTIONS:  You may submit multiple case reports, however, you will only be allowed to present one oral case report and the particular report selected will be determined by the program chair and the committee.

LENGTH AND FORMATTING:  The body of the case report must be no longer than 1000 words (does not include the title, all authors, affiliations and references, if any) and must be submitted in Microsoft Word 2010 or earlier. Do not include that information in the case report body. The case report should include an introduction with overview or objectives, a brief description of the case history, materials and treatment methods, results and outcomes of the study. Please include any particular impact this case may or will have on your future approach to similar cases or oncology in whole. Submitted case report may not include tables or graphs, as these should be included in the supportive PowerPoint (insertion of “Graph/table to be referenced in ppt” will not be included in word count). No editing will be done by conference staff. Each author is fully responsible for the content of the case report.  You must attach your actual Case Report to the email you send to VTCS along with the submission form.

SUBMISSION:  All case reports must be submitted via email to vetcancersociety@yahoo.com by July 15th. Please use “VTCS 2018 Case Report Submission” as the subject of the email. All submissions with other subject lines MAY be disregarded. Attached to the submission email must be the completed form available via the SUBMIT CASE REPORT link at the bottom of this page.

EDITING YOUR CASE REPORT:  When you submit your case report, you will receive a confirmation email letting you know that it has been submitted properly. You can edit your case report as often as needed up to July 15th.  To do so, simply attach an edited Case Report Submission Form and/or edited Case Report to the original confirmation email and send to VCS.  When doing so, please add “EDITED-(date-mm-dd-yy)” in the subject line. DO NOT DELETE THE ORIGINAL SUBJECT LINE. Please DO NOT submit duplicate case reports. Conference organizers will not make any changes to your case report.

GRADING:  Submissions will be reviewed and assigned by VTCS and VCS Executive Committee members. Successful applicants will be notified via email by July 30th of assigned time slot for presentation.  All presentations will be scheduled on Friday afternoon, October 27th.  Presenters are required to accept or reject their assignment to a specific time by August 10th. The final schedule will be posted on the VCS conference website by September 15, 2018.

PRESENTATION:  Only three Case Reports will be selected for presentation. Oral presentations are scheduled for 12 minutes with 3 minutes for questions. Only single projection will be available.  Bring your presentation to VCS in PC Windows formatted Flash Drive.

PRESENTATION DURING THE CONFERENCE:  If your case report is accepted for presentation, you must agree to present on Friday afternoon during the Technician Workshop.

CASE REPORTS PRESENTED ELSEWHERE:  Case reports presented elsewhere may be allowed as long as cases have been updated or data has matured since the last presentation.

CONTACT INFORMATION:  Please email vetcancersociety@yahoo.com if you have any questions or technical issues regarding submission.


  • All submissions will be graded on merit and completeness of data.  All presentations will be judged by a panel selected by the conference program chairs.
  • Presenters who accept awards are encouraged to present their papers at ACVIM and to submit an abstract/report by the published deadline for 2019.
  • Presenters will receive award dependent upon placement by judging. The Case Report winner will receive $300 cash award PLUS complimentary 2019 VCS membership AND complimentary 2019 Annual Conference registration.  There is a cash gift for the runner-ups.

The deadline for submission of all materials is 11:59 PM (CST) July 15, 2018.

Be sure that your name, institution/practie name, email address and phone number are at the top of your case report.  If additional information is required we will contact you.