Resident Room Block

Request a room in this block starting July 1st


THINGS TO KNOW BEFORE REQUESTING A ROOM:

  • Requests for a room in the student/resident/intern room block opens on July 1st.  There are 15 double rooms available at the Grove Hotel ($139 plus tax) and 15 double rooms at the Residence Inn ($159 plus tax).
  • Rooms at the Grove Hotel will be filled first followed by the rooms at Residence Inn based on a first-requested, first-reserved basis.
  • A minimum of two people must share a room.  Up to four may share a room at the same price.
  • All occupants of the room must be students, interns or residents.
  • Verification of student/intern/resident status required if not a VCS member.
  • VCS DOES NOT keep a list of those searching for a roommate.

 

TO MAKE YOUR REQUEST FOR A ROOM IN THIS BLOCK BEGINNING JULY 1st:

Requests will be processed in the order in which they are received via email and which contain ALL of the required and completed information.

  • Members must email vetcancersociety@yahoo.com requesting a room in this special block.
  • The request must include the names of at least two people who are either students, interns or residents who will occupy the room. No reservations allowed for singles and the request will not be accepted with a roommate “to be determined.”
  • Include your arrival and departure dates (Wednesday earliest arrival, Sunday latest departure.  If you are a resident abstract presenter, note that awards will be presented on Saturday evening and all resident presenters should be in attendance.
  • VCS will verify the 2021 membership status of all those named in the reservation.
  • If any of the roommates listed in the request are NOT a 2021 VCS member, a faculty or staff member of the Vet School/Clinic to which he or she works must submit an email to vetcancersociety@yahoo.com stating the status of the occupant(s) as a student, intern or resident before the request for a reservation is officially accepted.
  • IMPORTANT:  VCS will turn over the resident block list to the hotel(s) when the block is full.  Hotel will make the reservation and provide VCS with confirmation numbers.  VCS will contact the member with the confirmation number who must then call the hotel within 7 days and provide a credit card to reserve the room or the reservation will be canceled.
  • VCS will monitor the block and room list as reservations are made.

QUESTIONS:

Contact Sandi at vetcancersociety@yahoo.com.