You may register on site at the conference. 

  Conference Registration Fee

The VCS Annual Conference begins on Thursday, October 18th at 8:00 am with the optional Resident Review Workshop and optional pre-conference workshop on drug shortages, and ends on Saturday, October 20th at 5:30 pm followed by the Closing Event from 7:00-10:00 pm. The conference fee includes one copy of the proceedings, all breaks, any sponsor-provided meals, Welcome Reception, and one ticket to the Saturday night Closing Event at the Kentucky Derby Museum at Churchill Downs.  There are some additional fees and guest tickets available.  For technicians, the conference fee also includes the Cytology/Hematology Workshop on Thursday afternoon.

There will be NO live stream at this year’s conference.  We will be recording the Keynote and State of the Art presentations for future viewing.


Thursday, October 18th


Resident Review Workshop  (8:00 am – 12:00 pm)

  • 2018 VCS member residents: Complimentary
  • All non-member residents as well as any dtudent or intern: $35
  • Professionals and technicians regardless of membership: $50

Pre-Conference Workshop (8:30 am – 12:00 pm)

  • Topic:  How will our patients survive the next drug shortage?
  • $50 for all

For Technicians regarding the Thursday afternoon Diagnostic Hematology and Cytology Workshop

  • The Cytology/Hematology Diagnostic Workshop is INCLUDED in your registration fee and open to all technicians.

VCS Member Registration Fees

CategoryBy 9/1/2018Beginning 9/2/2018
DVM or Other Professional$450$550
Resident PRESENTER $125$225
Students, Residents, Interns
Single Day Rate $175$250
Technician full registration$225$325
Technician Only Single Day (Thurs. afternoon)$75$125
Technician Only Single Day (Fri & Sat)$125/day$175/day

Non-Member Registration Fees

CategoryBy 9/1/2018Beginning 9/2/2018
DVM or Other Professional$725$825
Student, Resident or Intern$300$400
Single Day Rate $250/day$325/day
Technician full registration$325$425
Technician Only Single Day (Thurs. afternoon)$125$175
Technician Only Single Day (Fri. & Sat.)$175/day$225/day

Optional Items

Resident Review Workshop$50 for professionals and technicians
$35 for non-members or interns, students
Pre-Conference Clinical Workshop$50 for all
All-Inclusive Guest Ticket (Welcome Reception and Saturday Night Closing Event)$100
All-Inclusive CHILD (3-17 yrs) Guest Ticket (Welcome Reception and Saturday Night Closing Event)$40
Welcome Reception - Guest Ticket $25
Welcome Reception - CHILD (3-17 yrs) Guest Ticket$10
Saturday Night Closing Event Guest Ticket $80
Saturday Night Closing Event CHILD (3-17 yrs) Ticket$40
Make Your Own Derby Hat at the Closing Event$20
Additional Copy of Proceedings$30 - Members
$50 - Non-Members


  • Only CURRENT VCS MEMBER RESIDENTS who are selected and agree to present either an oral or poster abstract are eligible to register using the RESIDENT PRESENTER rate.
  • Non-member Residents who are selected to present an abstract (poster or oral) must use the non-member Resident fee.
  • If you have recently completed your Residency (within last 12 months) but are presenting an abstract with a project that was completed during your residency, you are expected to pay the professional registration rate.
  • All other students, interns and professional presenters must register within their proper membership category.
  • Residents who have submitted an abstract should wait to register for the conference until they receive notification that their abstract has been selected in either the oral or poster presentation category.

Payment Options

You may register online or by printed registration form beginning July 2nd. You will find the links to the online registration system and the printable registration form on the bottom of this page when they become available.  If you must use two methods of payment, please complete and submit the printable form.

Refund and Cancellation Policy

  • Prior to September 1st, all requests for refunds must be made in writing and emailed to There will be a $50 cancellation fee assessed. No refunds, for any reason, will be made after September 1, 2018.
  • The $100 late fee will be added to all registrations received after September 1, 2018.
  • Pre-registration closes October 10th at 8:00 am CST. After this date, registration must be completed at the VCS registration booth at the Galt House and the $100 late fee will be assessed on site.
  • If you registered as a VCS member but have not paid your 2018 dues, you will be asked to do so onsite at the registration table. Please contact Sandi Strother at to check the status of your membership if necessary or please pay prior to arriving. Those VCS members who pay their 2018 dues in conjunction with conference registration will still be expected to pay their 2019 dues in January.
  • If you need to split your payment, you must complete the printed registration form and either fax or mail it in with payment information. You will not be able to do a split payment online.
  • Please Note: By registering you give your permission to distribute your name and contact information to the conference attendees and vendors. If you prefer not to be included in these distributed lists, please send a request via e-mail to Sandi Strother at