Exhibitor Details

Key Dates

  • Summer 2022:  Exhibitor service kits will be emailed
  • July 1:  Hotel block opens
  • October 1:  Booth representative names due
  • October 7:  Sponsor tote bag inserts due at the hotel

Important Information

  • SET-UP: Exhibitor set-up begins on Wednesday, October 12th at 3 pm and MUST BE COMPLETE by 10 pm.
  • TEAR DOWN: Exhibitor tear down will begin at 12:00 pm on Saturday, October 15th.
  • BOOTH SIZE:  Booths will be 10′ wide and 8′ deep.  Pipe & drape, one table and two chairs are provided.
  • STAFFING YOUR BOOTH:  Refer to the conference schedule for break times.  Exhibitors may staff their booth as they see fit.
  • DEDICATED BREAKS:  Thursday 9:30-10:00 am; 3:00-3:30 pm; Friday 10:15-10:45 am; 3:45-4:15 pm; Saturday 10:00-10:30 am.
  • BOOTH SELECTION: Only sponsors will have the opportunity to select their exhibit space starting with highest level sponsors first. Non-sponsor exhibitor spaces will be placed by VCS staff once all sponsor booths have been selected.  This will occur in the summer of 2022.
  • RECEPTION: There will be a short reception for all sponsors and exhibitor representatives on Friday evening at 5:30 pm in the exhibitor ballroom.