VCS Technician Case Reports

Key Dates
Jan 1, 2024Case report submission open
June 1, 2024 Case report submission closes
June 14, 2024Presenters selected and notified
July 1, 2024Acceptance/Rejection from presenters due
Oct. 17, 2024Conference begins
Oct. 19, 2024Technician Workshop ends

YOU MUST BE A VCS MEMBER TO SUBMIT A CASE REPORT. To join or renew your membership in VCS, click here.

PRESENTATION METHOD: Case reports will be presented orally with accompanying PowerPoint presentation at the VCS Technician Workshop on Saturday, October 19. All case report presenters should be in attendance.

CASE REPORT PRESENTATION RESTRICTIONS: You may submit multiple case reports, however, you will only be allowed to present one and the particular report selected will be determined by the program chair and the committee.

LENGTH AND FORMATTING: The body of the case report must be no longer than 1000 words and must be submitted in Microsoft Word. This will be printed, as submitted, in the proceedings. When preparing your document, at the top, include the title, your name, your email address, your institution and then all authors, affiliations and references. Following this information, the case report should include an introduction with overview or objectives, a brief description of the case history, materials and treatment methods, results and outcomes of the study. Please include any particular impact this case may or will have on your future approach to similar cases or oncology in whole. DO NOT include tables or graphs as these should be included in the supportive PowerPoint (insertion of “Graph/table to be referenced in ppt” will not be included in word count). No editing will be done by conference staff. Each author is fully responsible for the content of the case report. You must attach your actual Case Report to the email you send to VCS along with the 2024-Technician-Case-Report-Submission-Form.

SUBMISSION: All case reports must be submitted via email to by June 1. Please use “2024 VCS Technician Case Report Submission” as the subject of the email. Be sure to include the 2024-Technician-Case-Report-Submission-Form as well.

EDITING YOUR CASE REPORT: You may submit an edited version of your case report any time before July 14 by emailing

REVIEW: Submissions will be reviewed by conference committee members. Successful applicants will be notified via email by June 14th of assigned time slot for presentation.

REQUIRED: All approved presenters are required to submit a CV/Resume, a photo, three learning objectives and five multiple choice questions, with answers. Deadlines for those items will be communicated to each presenter.

PRESENTATION: Three case reports will be presented on Saturday. Presentations should be 12 minutes long with 3 minutes for questions.

QUESTIONS: Please email if you have any questions regarding submission.

HONORARIUM: Those technicians whose case reports are presented at the conference will receive a $150 honorarium.

SUBMISSION DEADLINE: The deadline for submission of all materials is 11:59 PM (CST) June 1, 2024.